01
Award setup without a rebuild
The budget you submitted becomes the budget of record. Periods, line items, and match requirements carry over, so nobody re-keys an approved budget into a new spreadsheet during week one of the award.
Post-award
Post-award grant management software for nonprofits.
Winning the grant is the start of the work. GrantGear carries the awarded budget straight into tracking, reads actuals from QuickBooks Online read-only, and keeps funder reporting current from award through closeout.
The system that wins the grant is the system that runs the grant.
No translation step between the budget you submitted and the budget you report against.
What the post-award lifecycle looks like in GrantGear.
02
Actuals against budget, continuously
GrantGear reads transactions from QuickBooks Online and maps them to the grant's line items. Budget-vs-actuals by fund, program, or line item stays current instead of being assembled the week a report is due.
03
Drawdowns and spend pacing
See burn rate against the period remaining, so underspend surfaces while there is still time to act on it rather than at closeout.
04
Funder reporting and closeout
Financial and narrative reporting draw on the same ledger and the same measurement plan you proposed. Closeout is a review of what the system already holds.
Grants Management
All grants
Search grants...
AllActiveReport dueCompletedYouth Workforce Program
Michigan DHHS
Pass-through
Active
Budget Usage77%
$184,000 / $240,000
Dec 14
Food Access Initiative
United Way of Southeast Michigan
Standard
Report due
Budget Usage65%
$61,500 / $95,000
Dec 22
Capacity Building Award
Community Foundation for Southeast Michigan
Standard
Active
Budget Usage37%
$22,000 / $60,000
Jan 04
Rural Health Outreach
HRSA
Reimbursable
Active
Budget Usage69%
$312,000 / $450,000
Feb 11
One record per award, current every day.
Each award carries its funder, period, budget, actuals, and upcoming reporting obligations in one place — so the answer to "where are we on this grant?" doesn't require a reconciliation first.
Common questions
What is post-award grant management?
Everything that happens after a funder says yes: setting up the awarded budget, tracking expenses against it, meeting match and allowability requirements, reporting on schedule, and closing the grant out cleanly. Pre-award work is about winning the grant; post-award work is about proving you ran it as promised.
Why do spreadsheets break down after the award?
The submitted budget usually lives in one file, the accounting system holds the actuals, and the report template is a third artifact. Every reporting cycle becomes a reconciliation exercise between the three, and the numbers only agree as of the day someone last did that work.
How does the QuickBooks connection work?
Read-only. GrantGear pulls transactions in and never writes, adjusts, or posts anything back to your ledger. Your books stay the system of record, and every figure in a report traces back to a transaction you can open.
Does GrantGear write the reports for us?
No. GrantGear assembles the financial picture and the tracking against your measurement plan. Your team writes the narrative — you know your programs, and funders can tell when the story comes from somewhere else.
Bring a real award.
Thirty minutes on your own post-award workflow — the budget, the actuals, and the report that's next due.
Book a walkthrough