01
A pipeline that respects your time
Manage every opportunity you're pursuing in one place — so your team isn't chasing deadlines across spreadsheets and shared inboxes.
For nonprofits & the firms that serve them
More time for mission. Less time on grant admin.
Model the budget for the application, then track actuals against that same budget through closeout. One system for the pipeline, the money, and the reports — so grant admin stops eating your program team's week.
app.grantgear.io / dashboard● Live
Q3 · 7 active grants
Dashboard
Report New Grant
Grant Value
$1.04M
Active Grants
7
Employees
14
Hours
612
Active Grants
View all →Youth Workforce Program
ActiveBudget77%
Rural Health Outreach
ActiveBudget69%
Food Access Initiative
Report dueBudget65%
Capacity Building Award
ActiveBudget37%
The system that wins the grant is the system that runs the grant.
The budget you model for the application is the budget you track against after the award. Application through closeout, one system — no rebuild, no drift, no translation step.
Your books stay yours
Read-only QuickBooks sync. GrantGear never writes to your ledger, and every number traces back to a transaction you can open.
A few things, by choice
What GrantGear isn't.
Not a grant writer
Nonprofits know their own mission and tell their own story. We make sure there's room and proof for that story to be told well.
Not a discovery service
We don't find opportunities. We make the ones you pursue more winnable and the awards you receive easier to steward.
Not a compliance scare tactic
No audit dread, no clawback fear. We sell hours given back to mission — and the credibility that earns the next grant.
How it works
Four jobs. One system.
The infrastructure you use to make a credible commitment to a funder is the same infrastructure you use to deliver on it. That's the whole idea.
02
Budgets you can stand behind
Model scenarios before you submit. Track actuals against the budget you actually submitted. No rebuild, no reformatting, no discovering at audit that the two never matched.
03
Less time on reports — more impact to show
Go to funders with a credible tracking and reporting capability, deliver it without the scramble, and free your team to tell the story behind the numbers.
04
Stewardship that earns the next grant
Real-time visibility, clean reconciliation, and books that are ready when the funder asks. The kind of follow-through that makes the renewal conversation short.
Grants Management
All grants
Search grants...
AllActiveReport dueCompletedYouth Workforce Program
Michigan DHHS
Pass-through
Active
Budget Usage77%
$184,000 / $240,000
Dec 14
Food Access Initiative
United Way of Southeast Michigan
Standard
Report due
Budget Usage65%
$61,500 / $95,000
Dec 22
Capacity Building Award
Community Foundation for Southeast Michigan
Standard
Active
Budget Usage37%
$22,000 / $60,000
Jan 04
Rural Health Outreach
HRSA
Reimbursable
Active
Budget Usage69%
$312,000 / $450,000
Feb 11
Run the grant
The budget you submitted is the budget you track against.
- 01.
No translation step
Submitted budgets carry straight into tracking. What the funder approved is what your team sees on day one — no rebuild, no weekend lost to reformatting.
- 02.
Reports without the scramble
Budget-vs-actuals by fund, program, or line item — generated from the same ledger, ready for the funder when they ask.
- 03.
Room for the story behind the numbers
The measurement plan in your proposal becomes the dashboard you report against. One source, one story — with room left to tell it.
Two audiences, one purpose
Built for the people doing the work — and the partners standing alongside them.
01
Nonprofits
Free your team from administrative drag and put the hours back into programming. Run GrantGear for your own organization.
See it for nonprofits →02
Accounting & grant-serving firms
Run one method across your whole book of nonprofit clients. Standardize how grant work gets done, take on more clients without adding headcount, and turn grant administration into a service line you can price and defend.
See it for firms →Promise it. Prove it.
More time for mission.
See what GrantGear looks like on your own pipeline. Thirty minutes with someone who's sat on nonprofit boards and knows what a grants calendar does to a small team — bring your questions, and bring a real grant.
Book a walkthrough30 minutes · For nonprofits & grant-serving firms